Understanding Cash Flow

First, what is cash flow?

‍In simple terms cash flow is "the cash you have coming in, and the cash you have going out."

Now while the meaning of cash flow may be relatively simple, learning how to understand and manage cash flow is another thing entirely.

In fact not understanding and mismanaging cash flow is what puts most businesses out of businesses.

Please note, when it comes to the subject of understanding cash flow we're a little biased. The reason for that is, as one of Australia's leading accounting firms, we think learning how to understand cash flow is the best investment any business owner can make in themselves and their business.

Why is understanding cash flow crucial?

‍Well everything in business is paid for by cash, so if you do not have the cash flow to pay your expenses you'll be out of business.

For example:
• BAS Statements and taxes are paid with cash
• Employees wages and superannuation contributions are paid with cash
• Suppliers are paid with cash
• Loans are paid with cash
• Stock is paid for with cash
• And the list goes on.

In fact, meet John.

John is a small business owner who pays his suppliers, employee wages, truck repairs and other expenses every Tuesday. This week he has a balance of $9,000 in his businesses float account for this weeks outgoings. John's outgoings, or expenses, for the week total $8,000. This means he is left with a balance of $1,000, which when operating a business is not a lot of money.

To make matters worse, John is hoping and praying that the BIG invoice due at the end of the week will come in so he has money to pay his staff and suppliers next Tuesday. This is cash flow in action. Money in and money out.

Of course, in John's case he is operating week to week hoping and praying that everyone will pay him on time so he can pay wages and suppliers next week - which sadly is a surefire way to go out of business.

What are some of the triggers that can affect a businesses cash flow?

‍We know from first-hand frontline experience of helping our business owner clients learn and manage their cash flow that every client's cash flow and business is as individual as they are.

Some of the triggers that can play havoc with the cash flow in a business include but are not limited to:
• When your accounts are payable
• Seasonal events, such the period between Christmas and New Year
• Inventory you're holding or purchasing
• Accounts receivable – when customers have already received your products or services but have not paid you yet
• Delaying or not setting aside your employee taxes or BAS component, which means you have to come up with a large sum of cash all at once at the end of each quarter
• Lines of credit and credit cards
• A basic lack of understanding of cash flow, projecting cash flow, budgets and how it all fits and works together.

" Through Matt Rowett's guidance we have changed and improved our business significantly. Matt has not only advised us regarding tax, but also has given us insights into business strategies and guiding personnel. We have achieved workable systems and a measurable direction for the future with the leadership and support Matt has provided our business." Graham and Julie Ramsdale - Tatiara Seeds

So what are the differences between cash flow, budgets & profits?

‍Many people in business have a tendency to confuse or bundle profits, cash flow and budgets as all the same. This is inaccurate.

Cash Flow – as we mentioned earlier, cash flow is the cash coming and going out for wages, suppliers, taxes and other expenses to operate your business daily or weekly.
Profit – is the money left over once all those expenses have been deducted from your revenue.
Budgets – are a plan relating to how you are going to earn and spend money.

Any comments you'd like to add about understanding cash for your business?

‍If you have any tips, thoughts or experiences you'd like to share about understanding cash flow for business, please send us an email. We'd love to hear them!

Conclusion

‍The ability to understand cash flow is crucial if you desire to grow and succeed in business.

Apart from the obvious benefits of knowing how much money is coming in and going out of your business (and you can also apply the same learning to your personal life), understanding cash flow in your business also helps you track and measure other key performance indicators of your business.

How Can You Get More Information About Understanding Cash Flow?

‍To ask us question about understanding Cash flow for your business please email  bordertown@murraynankivell.com.au or call us on (08) 8752 8888.

About Murray Nankivell

‍Our goal, mission and purpose are to help people reach their full financial potential professionally and personally and whatever that means for them. We understand everyone is different which is why we're anything but your typical Accounting Practice. It's also why we've been growing our clients' businesses, minimising their tax and improving their bottom line for almost 80 years. You see, we're well known for having a personal approach where we get to know you, what you want and what you want your business to give you first.

We have three main offices - Naracoorte, Bordertown and Murray Bridge – as well as visiting towns Meningie, Coonalpyn, Tintinara, Lameroo, Keith, Millicent, Robe, Penola, Kingston, Nhill and Kaniva. We're also happy to visit all areas in between on appointment so if you would like to know about understanding cash flow for your business or any other business taxation information please call one of our full time offices:

Bordertown (08) 8752 8888
Naracoorte (08) 8765 7777 or
Murray Bridge (08) 8535 5999

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GENERAL ADVICE WARNING | The information contained in this article is general and is not intended to serve as advice. No warranty is given in relation to the accuracy or reliability of any information. Readers should not act or fail to act on the basis of information contained herein. Readers are encouraged to contact a professional advisor for advice concerning specific matters before making any decision.